State Procurement Manual Home

​​​​​​​​​​​​​​​​​​​​The State Procurement Manual is your guide to statewide policies and procedures for obtaining materials, supplies, equipment, contractual services and all other items of a consumable nature, primarily covered under the authority of Ch. 16, Wisconsin Statutes. The State Bureau of Procurement issues the Manual and updates it as necessary. Effective August 15, 2019 (compliance effective date of September 16, 2019), the Manual has been refreshed with new content and organizational structure. See the ‘Revision History’ tab or contact us with any questions about this change.

Sara Redford, Director
State Bureau of Procurement

 ​

​Search Procurement Manual​

​​​ ​
Procurement Information Memoranda (PIMs)

Procurement Information Memoranda (PIMs) are a tool used by the State Bureau of Procurement to communicate important information, legislative mandates and administrative policy changes. They provide interim instruction until formal policies and procedures can be incorporated into the State Procurement Manual or until the directive has been rescinded. PIMs do not constitute purchasing authority and are not to be used in the same way as a statewide contract (e.g., agencies cannot reference PIMs in the contract number field on purchase orders).

17-059 Wisconsin/Minnesota Collective Purchasing Process
18-003 Information Technology (IT) and Private Consultant Services Purchasing over $150,000
19-001 Printing and Mailing Purchases by State Agencies under Executive Order 288
19-002 Electronic Signatures and Contracts Records Retention
19-004 Completion of Cost Benefit Analyses and Justification of Need for Contractual Services
20-001 Information Technology (IT) and Private Consultant Services Purchasing Updates

Certain PIMs apply only to those agencies using the STAR ERP system (not applicable to UW campuses). See STAR-specific PIMs here:
https://VendorNet.wi.gov/GenProcurement/StarProcurement.aspx

State Agency Purchasing Directory
Each agency purchasing/printing office is responsible for maintaining the accuracy of the contact information for their purchasing director or designee(s). Changes should be sent to the State Bureau of Procurement using the Directory Update Form link below.

State Agency Purchasing Directory

State Agency Purchasing Directory Update Form
Other Resources
A copy of the entire State Procurement Manual (SPM) can be downloaded here.

Procurement Forms
Commonly used procurement forms can be found on the Forms tab on VendorNet: https://VendorNet.wi.gov/Forms.aspx

Groups

SAPC: The State Agencies Purchasing Council, composed of agency and State procurement personnel, provides a forum for discussion of policies and procedures and makes recommendations for the promotion and improved effectiveness of the statewide purchasing function. More information about SAPC can be found here.

IPC: The Interagency Procurement Council (IPC) consists of a representative from each of the State agencies with formal purchasing delegation. IPC is tasked with identifying ways to further streamline and reform the State procurement process, while also making it more transparent and accountable. The IPC may recommend changes to current procurement policies and procedures. Current member agencies to IPC include the State Bureau of Procurement, Employee Trust Funds, State Fair Park, UW System Administration, UW-Madison, and the Departments of Administration (representing DOA and all CAPS agencies), Health Services, Workforce Development, Transportation, Corrections, Natural Resources, Justice, and Children & Families.

A narrative summary of changes made from the legacy manual to the new SPM can be found here:
SPM Reform Summary

State Procurement Manual Frequently Asked Questions

​ Archive of the SBOP Newsletter SPM Special Editions: SBOP Newsletter Archive

Revision History
Policy Reference Crosswalk
A crosswalk of “old to new” policies is available here. Changes made to SPM policies moving forward will be noted in the Revision History section of this page. The prior State Procurement Manual is posted as a PDF in its entirety here.

Number
Title
Revisions
Date