Statewide procurement contracts are written directives issued by the State Bureau of Procurement to authorize agency purchasing activities. They are established as the result of a competitive process or an approved waiver of the bidding process.

Contracts contain complete operational instructions such as ordering instructions for specific commodities/services, source of supply, pricing structure, terms and delivery information. (Additional information is available in State Procurement Manual PRO-402.)

State procurement contracts are for use by agencies across the state. Contracts identified as mandatory must be used by a state agency when a need exists, regardless of dollar amount, for the commodities/services contained in the contract. Optional contracts may be used at an agency's discretion.

Agencies may also establish agency-specific contracts for their ongoing needs that should be posted on VendorNet. An agency may also use a contract established by another agency by following the policies and procedures of PRO-502.

Wisconsin Statutes allow municipalities to purchase from state contracts. Contracts will designate whether the contractor(s) has agreed to extend its terms and conditions to Wisconsin municipalities. Additionally, municipalities may post their contracts on VendorNet. An agency wishing to use a municipal contract must follow the policies and procedures of PRO-502.

Announcements

2020 Wisconsin State Procurement Virtual Conference - Registration Now Open!

We are pleased to announce that registration for the fifth annual Wisconsin Statewide Procurement Conference is now open! This year’s conference will be held virtually on the afternoon of Wednesday, November 11 and the morning of Thursday, November 12 (for full conference agenda and information, please visit the conference website). Since the conference will be held virtually this year, we don’t have to limit our attendance and are excited to welcome all of colleagues from State agencies, University of Wisconsin System campuses, and Wisconsin municipalities. As an extra bonus, we will be waiving the registration fees as well!

2020 Wisconsin State Procurement Conference
Dates: November 11-12, 2020
Conference Info & Registration: https://wigcot.eventsair.com/doa-procurement
Attendance: State agency, UW System campus, and municipalities
Questions About the Conference: Contact Jessica Potter at Jessica.Potter@wisconsin.gov
Questions About the Registration Website: Contact Dawn Zanoni at DZanoni@travelwisconsin.com

SBOP Newsletter

Subscribe to SBOP Newsletter: Sign up to receive the State Bureau of Procurement Newsletter.
Current Edition: View the current edition of the SBOP Newsletter.
SBOP Newsletter Archive: Review all editions of the SBOP Newsletter.
Strategic Sourcing Tips & Tricks Archive: Review every tip and trick for the STAR Strategic Sourcing module shared in the SBOP Newsletter.

State Bureau of Procurement

Phone: (608) 266-2605
Mailing Address:

WisPro Help Line: (608) 264-7897 or (800) 482-7813
doawispro@wisconsin.gov

Key Contact Information

About Us

State Bureau of Procurement

The State Bureau of Procurement (SBOP) administers procurement laws, policies and procedures on behalf of all agencies and campuses. SBOP’s responsibilities include:

Interpreting statutes and administrative code
Establishing policies and procedures governing all agency and campus procurements
Managing statewide procurements and contracts for goods and services used across state government
Providing training and consulting services to agencies
Maintaining the State’s online purchasing information systems
Performing management reviews of agencies and campuses for compliance with state procurement laws, policies and procedures

SBOP is comprised of four sections: Enterprise Sourcing; Enterprise IT Sourcing; Consolidated Agency Purchasing Services (CAPS); and Knowledge Management, Improvement and Training (KIT).

Enterprise Sourcing Section

The Enterprise Sourcing section of the Bureau manages statewide procurements and contracts for non-IT commodities and services. Enterprise Souring is also home to the State Use Program, State and Federal Surplus Programs, Affirmative Action/Contract Compliance Program, Purchasing Card/Voyager Card Program, Bureau forms manager, and other Bureau support services. Examples of Enterprise Sourcing contract categories include:

Office supplies
Facilities maintenance, repair and operations (MRO) supplies
Banking
Furniture and flooring
Elevator maintenance
Medical supplies
Pharmaceuticals
Fuel
Vehicles

Enterprise IT Sourcing Section

The Enterprise IT Sourcing section of the Bureau develops competitive procurements and manages statewide contracts and is also responsible for large contracts of the Division of Enterprise Technology (DET). Examples of IT Sourcing contract categories include:

Computer hardware and peripherals
Enterprise software
IT services
Non-IT temporary professional services
Internet services
All statewide printing
Telecommunications

CAPS Section

The Consolidated Agency Purchasing Services (CAPS) section of SBOP provides procurement support to non-delegated State agencies. CAPS is dedicated to helping agencies obtain the commodities and services necessary for day-to-day operations at a competitive price while maintaining compliance with procurement regulations and guidelines.

Agencies supported by CAPS generally have small dollar or infrequent procurement activity. CAPS professionals are available on an as-needed basis to manage procurement actions on their behalf, while each CAPS agency maintains responsibility for its financial management. CAPS is the clearing house for releasing and approving requisitions, purchase orders and change orders for its agencies, ensuring that statutory procurement authority exists.

List of Current CAPS-Supported Agencies

KIT Section

Unlike the other sections of SBOP, the Knowledge Management, Improvement and Training (KIT) section is not directly involved with procurements. Instead, KIT’s focus is on:

Maintaining and improving the procurement systems used by the State
Providing data and market analysis to SBOP staff
Providing procurement training to State staff
Creating and maintaining a knowledge management system
Serving as the customer service point of contact through the WisPro Help Desk

State of Wisconsin

Department of Administration

State Bureau of Procurement

State Agencies & Campuses

Suppliers

Municipal Governments

Policy & Forms

Special Programs

Resources