PRO-505 Printing Procurement Policy and Procedure

SCOPE: 

The purpose of this policy is to clarify the applicability of Ch. 35, Wis. Stats. to the purchase of printing and establish bidding and reporting procedures specific to public printing.

POLICY: 

"Public printing" includes all printing by means of graphic reproduction by whatever process and the necessary materials and binding. The term also includes reproduction of a document in optical disc format whenever the publishing state agency is authorized to reproduce and determines to reproduce copies of a document in optical disc format in lieu of printed format.

Procurements of stationery and printing must be made from the lowest responsible bidder without regard to dollar amount.

Unless otherwise stipulated herein, all public printing will be let using competitive bidding and in accordance with state specific reciprocity rules (e.g., Michigan will only allow Michigan print vendors to provide printing for the state of Michigan; therefore, Wisconsin cannot award to a Michigan print vendor). See PRO-603, Reciprocity Law.


Exclusions

There will be no use of best judgment, bid waiver or competitive negotiation (or Request for Proposal (RFP)) procedures in the purchase of printing. However, use of an RFP is allowed when printing is a minor portion of the purchase and is needed before, during, or after the majority scope of the RFP is performed.

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PRO-505 Printing Procurement Policy and Procedure​