PRO-304 Bidding Policy and Procedure, Official Sealed Bid

SCOPE: 

The purpose of this policy is to establish authority for official sealed bidding (commonly referred to as request for bids or RFB), circumstances when official sealed bidding is used, and the procedures for solicitation, submission, and selection.

POLICY: 

The State Bureau of Procurement (Bureau) may solicit bids or may delegate responsibility to the purchasing agency. Agencies with such delegation have the authority to solicit official sealed bids without requesting additional approval from the Bureau to do so, unless otherwise required. See PRO-102, Delegation and PRO-201, Procurement Plans.

Competitive bidding is the preferred method for procuring materials, supplies, equipment and contractual services as outlined in PRO-301, Competitive Procurement Policy.

Official sealed bids must be constructed to permit the lowest responsible bid to be the principal basis of award per PRO-305, Basis for Bid Awards.

All RFBs will provide for consideration of bids from supplier-diverse businesses, and reporting requirements of contractors doing business with the same, in accordance with the requirements of PRO-606, Supplier Diversity Policy and Reporting.

Additional requirements unique to contractual services procurements will be followed as identified in PRO-204, Contractual Services Procurement.

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PRO-304 Bidding Policy and Procedure, Official Sealed Bid