PRO-210 Request for Purchasing Authority (RPA) Policy and Procedure

SCOPE: 

The scope of this policy is to establish authority and procedure for the Request for Purchasing Authority (RPA) requisition method and define the circumstances under which RPAs are processed or amended.

POLICY: 

Agencies initiate procurement activities by means of requisition processes established by the State Bureau of Procurement. An RPA is required and will be submitted to the Bureau for the following procurements at dollar thresholds determined by applicable law. See PRO-101, Procurement Definitions and Thresholds for threshold information: 
• Sole source and general waivers; see PRO-501, Waiver of Bidding Process.

• Motor vehicle purchases, regardless of dollar amount; see PRO-506, Procurement and Leasing of Motor Vehicles.

• Legal service procurements, regardless of dollar amount; see PRO-511, Legal Services.

• Collective purchasing; see PRO-502, Collaborative Contracting: Piggybacking and the Use of Contracts with Other Authorities.

To determine if a request is necessary, the agency will use the estimated dollar amount of the initial contract length including renewal options.

Agencies must ensure that the state standard terms and conditions, as published by the Department, are incorporated into all contracts resulting from approved RPAs. See PRO-404, Standard Terms and Conditions.

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PRO-210 Request for Purchasing Authority (RPA) Policy and Procedure