Section
| Title
| Effective
| Replaces
|
INTRODUCTION AND PROCUREMENT FUNDAMENTALS
| SERIAL CONTRACTING
| 9/16/19
| PRO-C-27
(9-18-12)
|
SCOPE:
The purpose of this policy is to establish the prohibition on serial contracting and codify procedures for how such activity will be addressed.
POLICY:
"Serial contracting" is the practice of a procuring agency issuing a series of purchases (all methods) to the same vendor for the same good or service over a short period of time, but up to a single fiscal year, without use of a competitive process or a waiver as required under state purchasing policies, procedures and law. See PRO-408, Purchase Requisitions, Orders and Methods of Payment.
Serial contracting is prohibited and considered a form of unauthorized purchasing. See PRO-106, Prior Approval or Purchases/Unauthorized Purchases. Procuring agencies have a responsibility to train staff, monitor and correct for these activities. See PRO-110, Management Reviews.
Click below for full policy document:
PRO-107 Serial Contracting