Section |
Title |
Effective |
Replaces |
|
INTRODUCTION AND PROCUREMENT FUNDAMENTALS |
PROCUREMENT RECORD RETENTION AND ACCESS |
2/18/20 |
PRO-D-23, G-4
(Various Dates)
|
SCOPE:
The purpose of this policy is to establish recordkeeping and retention standards for various procurement events, and to prescribe official procedure for making such records publicly available.
POLICY:
The State maintains an open and public process in the solicitation, submission, review, and award of procurement contracts. All persons are entitled to information regarding state procurement activities.
Competitive bidding, competitive negotiation (RFP), and noncompetitive negotiation require documentation of the procurement process and the results of the action taken.
Records of "the procurement process and the action taken" include the final version of records listed in the forms referenced herein. Personal notes for one’s personal use and preliminary drafts prepared by an originator or in the name of a person or entity for whom the originator is working are not considered part of an official procurement file.
Click below for full policy document:
PRO-105 Procurement Record Retention and Access