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Division of Facilities Management and Transportation Services

Box Pickup and Label Procedures​​


DOA-3803​​​​​​​​​​​​​​​​​​​​​​​​ Inventory Change Request

  1. ​​Request changes to a box or indexed file. This form is for moving a few specific boxes only.

    • ​​Note: Fields that agencies may update include description, content, date range and event date.​​​​

  2. Business/work/program unit move.​​

    • Note: If moving RDA to a new area within the agency when ​​the inventory should follow, use DOA-380​6.​

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DOA-3804 Inventory Delete Request​​​

  1. Request removal of duplicate inventory labels created in error.

  2. Request removal of inventory from the database.

    • Note: This form is for removal of a few boxes or indexed files only. Inventory removal should be done during the semi-annual disposition cycle. 

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DOA-3805 Non-Indexed File Order

  1. Place orders for retrieval of non-indexed files.

    • Note: The vast majority of files housed at the SRC are non-indexed or non-barcoded.

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DOA-3806 RDA Change Request​

  1. RDA division moves
  2. RDA closures
  3. RDA supersedes
    • Note: Any other changes should be submitted using PRB-001. 
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DOA-3807 SRC User Authorization​

  1. Request a new user setup.

  2. Remove an existing user.

  3. Change existing user access.​


DOA-3808 Inventory Pickup Request​​

  1. New inventory to send to the SRC.

  2. Returning inventory to the SRC.

  3. Boxes to be confidentially destroyed.