State Procurement Manual


The Procurement Process
​​Number ​​Title Effective
​Number ​​​Title Effective
PRO-C-1 Competitive Bidding Policy 08/01/82 ​PRO-C-21 Mail Job Action Contingency Plan 01/01/82
PRO-C-2 Request for Purchasing Approval/Authority (RPA) Policy and Procedure 10/31/11 ​PRO-C-22 Request for Information (Formerly Estimate Solicitation) 06/19/03
​PRO-C-3 Emergency Procurement 02/07/13 PRO-C-23 Notice to Unsuccessful Bidder 03/09/12
​PRO-C-4 Non-Collusion Statement 06/01/82 PRO-C-24 ​Tied Bids 03/27/07
​PRO-C-5 Bidding Policy and Procedure, Official Sealed Bid 09/01/17 PRO-C-25 Intergovernmental Procurements             09/01/17
​PRO-C-6 Legal/Public Notice 01/12/12 ​PRO-C-26 American-made Materials Policy             09/01/17
​PRO-C-7 Equipment List Procedure 10/01/00 PRO-C-27 Serial Contracting 09/18/12
​PRO-C-8 Simplified Bidding 11/05/13 ​PRO-C-28 Disclosure 12/01/83
PRO-C-9 Waiver of Bidding Process 05/01/97 PRO-C-29 Evaluation Committee (Request for Proposal) 03/27/07
​PRO-C-10 ​Bid Waiver Justification Letter 10/18/01 PRO-C-30 ​Communications with Proposers (Request for Proposal) 05/01/92
PRO-C-11 General Waiver 05/08/02 ​PRO-C-31 Reverse Auction             09/01/17
PRO-C-12 ​Competitive Negotiation (Request for Proposal) 09/01/17 ​PRO-C-32 Grants and Other Nonprocurement Transactions 09/21/10
PRO-C-13 ​Noncompetitive Negotiation (Sole Source) 04/01/02 ​PRO-C-33 Procurement from Badger State Industries 03/14/13
PRO-C-14 Utility Services 01/01/86 PRO-C-34 Evaluation Committee Problems/Issue Resolution (Request for Proposal) 12/02/13
PRO-C-15 Basis for Awards 07/01/94 PRO-C-35 VendorNet 08/17/12
​PRO-C-16 ​Lowest Responsible Bidder 10/18/01 ​PRO-C-36 Electronic Forms 07/29/10
​PRO-C-17 Bidders Lists 10/14/14 PRO-C-37 World Trade Organization Government Procurement Agreement 01/01/12
PRO-C-18 Printing Procurements 05/26/04 ​PRO-C-38 Guidelines for Use of Requests for Proposals, Official Sealed Bids and Waivers 03/27/07
​PRO-C-19 Bonds and Sureties 06/19/03 PRO-C-39 Best and Final Offer Process and Procedures 03/27/07
PRO-C-20 Reciprocity Law 05/26/04 ​PRO-C-40 Evaluation Committee Reports 03/27/07

General Policies
Number ​Title Effective
​Number ​Title Effective
PRO-D-1 Minority Business Enterprise Policy 12/16/10 ​PRO-D-19 Recycling Procurement 05/01/01
PRO-D-2 ​Honorarium 05/01/97 ​PRO-D-20 Letters of Endorsements and-or Testimonials 01/01/82
PRO-D-3 Contract Compliance Policies and Procedures 04/24/13 ​PRO-D-21 ​Construction Projects 02/01/99
​PRO-D-4 ​Material Safety Data Sheet (MSDS) Requirement 05/26/09 PRO-D-22 Procurement of Space 04/14/10
PRO-D-5 ​Graphic Reproduction Equipment 11/05/13 PRO-D-23 Public Records Access 09/01/17
PRO-D-6 Federal Property Program 11/15/04 ​PRO-D-24 Cutoff Days for Encumbering Funds 03/31/14
​PRO-D-7 Telecommunications Procurements 09/15/10 ​PRO-D-25 Collective Purchasing with Other States or the Federal Government 09/01/17
​PRO-D-8 Unlawful Benefits to State Employees and Public Officials 12/01/86 PRO-D-26 ​Antitrust Laws 10/01/00
​PRO-D-9 Small Business Policy 06/01/91 PRO-D-27 ​Contract Award - Competitive Negotiation 06/01/83
PRO-D-10 ​Council on Small Business, Veteran-owned Business and Minority Business Opportunities 02/25/10 PRO-D-28 Amendments to Requests for Purchasing Approval/Authority (RPAs) 10/11/12
PRO-D-11 Use of Private Facilities 01/01/82 ​PRO-D-29 Piggybacking (Formerly Identical Requirement Contracts) 10/14/14
PRO-D-12 Veteran-owned Business Policy 04/01/93 PRO-D-30 Cooperative Purchasing: Wisconsin Municipalities             09/01/17
PRO-D-13 ​Insurance and Bonds 07/01/93 PRO-D-31 Certification for Collection of Sales and Use Tax 09/10/04
PRO-D-14 Use of Products Containing Phosphorus 12/01/84 PRO-D-32 Procurement of Transportation: Individual and Small Group Travel 02/01/06
PRO-D-15 Contracts for Household Moves 12/01/83 PRO-D-33 Conference, Meeting, Seminar and Group Travel Planning             09/01/17
PRO-D-16 Motor Vehicles, Procurement of 10/01/88 PRO-D-34 Certificates of Insurance 04/14/10
PRO-D-17 Limited Trades Contracts 02/01/99 PRO-D-35 Disabled Veteran-owned Business Policy 10/14/14
PRO-D-18 Contracts With Carriers For Transportation of Merchandise (Except Household Goods) 12/01/83

Contracting, Ordering, Receiving and Payment
​​Number ​​Title Effective
​​Number ​Title Effective
PRO-E-1 ​Purchase Order 01/01/00 PRO-E-13 Maintenance and Repair Contracts 04/01/00
PRO-E-2 Purchase Requisition 04/01/00 PRO-E-14 Pricing and Discounts 11/01/88
​PRO-E-3 Receiving, Inspection and Claims Procedures on Purchased Materials 06/01/89 ​PRO-E-15 Excise Taxes-Exempt or Not 03/31/14
PRO-E-4 Direct Charges, Invoices and Vouchers 01/01/00 PRO-E-16 Contract Blanket Orders 10/01/89
PRO-E-5 Receipt of Damaged Goods (Formerly Rejection Documentation) 04/01/00 PRO-E-17 Capital Acquisition Financing 01/01/82
PRO-E-6 ​Prompt Payment Policy 08/01/93 PRO-E-18
PRO-E-7 Standard Terms and Conditions 06/01/99 PRO-E-19 Life Cycle Cost Estimates 01/01/82
PRO-E-8 Prior Approval of Purchases/Unauthorized Purchases 06/01/83 PRO-E-20 Release Orders 10/01/89
PRO-E-9 Noncontract Blanket Orders 10/14/14 PRO-E-21 Contract Cancellation and Termination Procedures 05/01/97
PRO-E-10 Length of Contracts 04/01/02 PRO-E-22 Leasing/Rental, Passenger Sedans; Vans and Station Wagons; Work Vans, Trucks and Buses; Airplanes; and Motorcycles 11/26/07
PRO-E-11 Funds Available 01/01/82 PRO-E-23 Purchasing Card 09/23/05
PRO-E-12 Lease and Rental Agreements 03/10/04 PRO-E-24 Extended Period/Continuing Contracts 11/25/02

Transportation, Materials Distribution, Disposal
​Number ​Title Effective
​Number ​Title Effective
PRO-F-1 Surplus Property Disposal -- Vehicles and Related Equipment 11/05/10 PRO-F-3 Surplus Property Disposal -- Nonvehicles 09/01/17
PRO-F-2 Materials Distribution Services (Formerly State Consolidated Stores) and Waupun Central Warehouse 08/01/99