January 20, 2017

Greetings in the New Year!

January is a time for starting fresh and with the beginning of a new year it is a great time to reflect on the past and set goals for the future. We often make plans for the new year, which include setting personal or professional goals to work toward. This year, why not make a New Year’s resolution to expand the strategic thinking within your procurement activities and refresh either your own or someone else’s knowledge of the Procurement function? Again this year, we offer training on a variety of procurement topics.

The State Bureau of Procurement strives to be an ethical role model for state procurement activities by demonstrating core values that are essential to fostering a best in class procurement operation. These core values are in direct alignment with the values of Wisconsin government:

  • Integrity, accountability and transparency through ethical behavior, compliance with stated practices and policies, and communication of our goals and results;

  • Effective stewardship through ongoing financial goal setting to deliver value, and operating in a manner which supports attainment of the state’s financial objectives.

The year ahead will be one that provides for challenges that Procurement can significantly impact. I encourage everyone to embrace these challenges and make it your best year ever!

Rick Hughes, Director, State Bureau of Procurement

Annual Waiver Process

Hardware Maintenance, Software Maintenance, and Software Subscription/Site License. The annual waiver process is underway and agency submissions are due to DOA on or before March 17, 2017.  Please note that the UW System and Consolidated Agency Purchasing Services (CAPS) coordinate internal efforts with their representative entities before submitting the final request to DOA. On December 1st, DOA distributed the cover letter for each process, checklist, and applicable form(s) to those who submitted annual waiver requests for last year. Once the waivers are reviewed and finalized for submission, any additional requests over $25,000 that would typically fall under this annual waiver process will require a separate sole source waiver request until we begin work on the FY19 requests. To avoid any delays in processing your request, please ensure your request is complete and includes all required information. Our goal is to have waivers approved  by mid-May or sooner. Contact your procurement office or Brenda Derge at (608) 266-8613 for further questions regarding the FY18 annual waiver process.

Training Opportunities

Please join us for our NEW teleconference series on the popular contract, Copiers and Multifunction Devices. Ask questions and get answers in real time. Four sessions are scheduled from January to April. Register on the SBOP Training Registration page. The bureau will be rolling out more teleconferences for more new contracts. Please make any suggestions for upcoming contracts to Sara Redford, Enterprise IT Sourcing Section Chief, at (608) 267-2706.

Updated Forms

Form DOA-3681, Supplemental Standard Terms and Conditions for Procurements for Services, has been updated and is available on VendorNet. The updated form features the following changes:

  • Letterhead enhancements

  • Change in Records Retention from three to six years (this expanded the form to two pages)

Feedback regarding any form is welcome. Please direct all inquiries and comments to Terri Hagstrom, Enterprise Sourcing Purchasing Associate, at (608) 266-5669.

Contract Spotlight

Small Package Delivery Services. NASPO ValuePoint has recently signed Master Agreements with FedEx and UPS. Wisconsin has signed Participating Addendums with both FedEx and UPS to provide State agencies and cooperative groups these optional contracts for small package delivery services. There are two sets of rates – Exclusive and Multiple Use rates. The initial term of the Master Agreement is November 28, 2016 – November 27, 2021 with no extensions or renewals. Contract information, rate tables and User Guides can be found on VendorNet. For more information on contract 505ENT-O17-SMLPAKGDLV-00, please contact Bruce Derge, Procurement Specialist, at (608) 264-7658.

Data Entry Services. Contract 505ENT-M15-DATAENTRYS-00 for on-site and off-site data entry services including scanning services will expire on June 30, 2017. A request for bid is scheduled to be issued in the spring. If your agency is interested in serving on the standards committee for this solicitation, please contact Marcy Schmelzer, Procurement Specialist, at (608) 266-1625.

Non-IT Temporary Help Services. Contract 505ENT-M15-TEMPHELPSV-00 for non-IT temporary help services (for assignments twelve (12) months or less) will expire on June 30, 2017. A request for bid is scheduled to be issued in the spring. If your agency is interested in serving on the standards committee for this solicitation, please contact Marcy Schmelzer, Procurement Specialist, at (608) 266-1625.


Did you Know? Password Resets. A common inquiry we receive from end-users is to reset their WISBuy password. Within WISBuy, you have the ability to reset your own password. Simply set up a security question in your profile. Click on your user name, choose "View My Profile" then select "Update Security Settings." Under "Change Security Question" pick a preset question or define your own security question. Enter the answer and save your changes. The next time you forget your password, click the "Forgot your Password" link and WISBuy will send you an email to reset your password using this question. For assistance, please contact doawispro@wisconsin.gov or your Business Unit Administrator.

Staffing News

Tru Mwololo recently joined the Wisconsin Supplier Diversity Program as an Equal Opportunity Specialist. Tru joins us from the Milwaukee County government where she gained Procurement Compliance knowledge. She also served as an Economic Development Consultant with the Department of Administration from 2011 to 2013 and the Department of Commerce from 2008-2011. While Tru will focus on supplier diversity, her portfolio will consist mainly of Minority Business Enterprises (MBEs) and Disabled-Veteran Owned Businesses (DVBs), two of the targeted certified business groups in the State contracting program. She will be working closely with state procurement managers to help identify such firms that can participate in state and agency contracts. She holds a Master of Business Administration (MBA) from Edgewood College and a Bachelor degree in Economics from the University of Wisconsin-Madison. The Division is pleased to have her back as we look forward to the growth and development of the Supplier Diversity Program. You may contact Tru at (608) 261-2510.