Save the Date: 2018 Procurement Conference
Mark your calendars for the
third annual State of Wisconsin Procurement Conference October 31, 2018 at the
Alliant Energy Center’s Exposition Hall. The theme for this year's conference
is "Harvest Procurement Innovation." Join other public procurement
professionals for a day filled with information, practical tools and
opportunities to network with peers. Stay tuned for further updates and
registration information, or contact Jessica Vieira at (608) 266-5452 with any
Construction in Downtown Madison
If you’ve travelled to the Department of Administration (DOA) building
in downtown Madison in recent months, you’ve undoubtedly noticed the Judge
Doyle Square construction project taking place across the street. According to
an article from the Wisconsin State
Journal, plans for the project include a hotel, housing, retail and
commercial space, in addition to providing a 560-stall underground parking ramp
that will replace the public parking stalls that will be lost by the demolition
of the Government East ramp.
Please keep this construction project in mind when travelling to
the DOA building for the foreseeable future. Expect traffic congestion and plan
for delays and occasional street and sidewalk closures. If parking in the
Government East ramp, which will remain open until the new parking garage is
ready to be used, please know that you must enter and exit via East Wilson
Street. For more information about this project, visit the City of Madison’s
page for the Judge Doyle
New Policy on the Procurement of Signs
On March 28,
2018, 2017, Wisconsin Act 146 was signed into law modifying certain
provisions of Ch. 16, Wis. Stats. related to the procurement of signs. The
State Bureau of Procurement posted a new policy, Procurement
Information Memorandum (PIM) 18-002, to provide updated guidance to
agencies and campuses for the procurement of signage. This policy affects only
signage procurements. Thresholds and procedures for bidding in all other
commodity or services areas have not changed. Contact firstname.lastname@example.org with questions related
to this PIM.
A new form, DOA-3831 STAR Piggybacking Request,
is available on VendorNet.
This form should be used by agencies who wish to piggyback an existing State
agency contract. Questions related to this form should be sent to email@example.com.
and Office Supplies Contracts. The remanufactured toner contract (505ENT-M13-REMANTONER-01)
with Buy On Purpose (formerly known as EIS) has been extended to March 31,
2019 to align with the expiration of the office supplies contract (505ENT-M14-OFFSUPPLY-01)
with Staples, which is the contract agencies use to purchase new toner. SBOP is
exploring the possibility of issuing one procurement to cover both new and
remanufactured toner in an effort to create processing efficiencies and
generate savings. SBOP has been conducting market research to support this
effort and recently issued a Request for Information to potential bidders to
further determine the feasibility of this approach in Wisconsin. If you or
someone in your agency is interested in participating on the RFB development,
please contact Cathy Neidner
at (608) 266-3620.
Strategic Sourcing: Tips and Tricks
Bid Factors That Don’t Apply to All Bidders: When
creating a bid factor that only some bidders will need to respond to, be sure
to uncheck the box labeled “Response Required.” If this box is left checked,
all bidders will be required to provide a response before being allowed to
submit a bid. For example, if the bid factor states, “If your company is
bidding on Lot 1, attach a list of tests provided.” In this example, only
bidders submitting a response for Lot 1 should attach a list. With “Response
Required” checked, all bidders would need to attach a response to submit their
Make Bid Factors Work Harder for You: When
creating a solicitation, there may be several types of bid factors that would
work for each question and some options can make it easier to review the
For example, instead of using "Yes/No," consider
selecting "List." This type of bid factor offers several additional
features at the bottom of the page, including "Pass/Fail" and
"List Answer Type." Checking the "Pass/Fail" box allows you
to indicate which answer in the list is the correct or preferred answer.
Selecting "Multiple Answers" for the "List Answer Type"
will allow you to indicate multiple correct answers. Later, when reviewing the
bidders’ responses to this bid factor, the system will flag any responses that
don’t match the correct response indicated, allowing you to easily see which
responses will require careful review.
additional resources for Strategic Sourcing? STAR agencies can access a variety
of job aids, tools and resources on STARConnection
(STAR Connection > Resources > Finance and Procurement > Job Aids >
Search for “Strategic Sourcing”). If you would like to share a Strategic
Sourcing tip or trick you’ve learned, please email your ideas to Jessica Vieira.
Are you moving? Is your office moving to a new location? If so,
remember to contact your WISBuy Business
Unit Administrator to submit the address change to WISBuy. Please
note that the addresses may take a few days to be activated in WISBuy as the
updates must be made in some vendor systems as well. Please contact firstname.lastname@example.org with any questions.