PRO-409 Prompt Payment Policy

SCOPE: 

The purpose of this policy is to establish standards for the prompt payment of invoices, official procedure for disputes, and options to accept early payment discounts.

POLICY: 

The state will pay its invoices promptly. The state normally will pay properly submitted invoices within 30 days of receipt, provided goods or services have been delivered, installed (if required), and accepted as specified ("standard payment time"). 

Exceptions to the standard payment time requirement are:

• Any portion of an order or contract under which the payment is made from federal moneys.

• An order or contract that is subject to late payment interest or another late payment charge required by another law or rule specifically authorized by law.

• An order or contract between two or more agencies.

• An order or contract for services which provides for the time of payment and the consequences of non-timely payment.

• An order or contract under which the amount due is subject to a good faith dispute if, before the date payment is not timely, notice of the dispute is sent by first class mail, personally delivered or sent in accordance with the procedure specified in the order or contract.

Click below for full policy document:

PRO-409 Prompt Payment Policy