Wisconsin Accounting Manual

Agency AP Contact List - as of 07182018

Agency AR Contact List - as of 07182018

Primary STAR Reports (STAR SharePoint Site)

STAR Job Aids

PRIMARY REPORTS - WiSMART to STAR Crosswalk

Popular Job Aids

Finding Suppliers
Regular Deposit (Direct Journal Payment)
Validating and Adjusting Payroll, Tax and Fringe Benefit Accounting
Inter Unit Billings

Section 01 - Introduction

01-01  Purpose
01-02  Basis of Accounting
01-03  Department of Administration Responsibilities
01-04  Manual Maintenance
01-05  STAR Processing Schedules

Section 02 - Chart-field Coding

02-01  Chart of Accounts
02-02  Business Unit Conversion Table
02-03  Account Sub-Classification Descriptions
02-04  Fund Table
02-05  Account Codes
02-06  Chart-field Maintenance  ​

Section 03 - Budgeting

03-01  Appropriations
03-02  Appropriation Types
03-03  Appropriation Increases and Decreases
03-04  Sum Sufficient Appropriations
03-05  Budget Loading
03-06  Operating Budgets
03-07  Non-Budget Appropriations
03-08  Appropriation Monitoring

Section 04 - Encumbrances

04-01  Requisitions
04-02  Encumbrances
04-03  Carryover of Encumbrances
04-04  Cancelation of Prior Year Encumbrances

Section 05 - Accounts Payable, Inter and Intra Unit Payments and Transfers

05-01  Supplier Table Maintenance
05-02  Prompt Payment

05-02a Supplier Payment Discounts - updated 8/22/2018

05-03  Invoice Review
05-04  Purchasing Card
05-05  Contingent Funds
05-06  ACH Payments
05-07  IAT Payments
05-08  Finding Suppliers (Vendors within STAR)
05-09 Accounts Payable Payments - updated 08/22/2018
05-10  Municipality Payments (Including LGIP-Direct Payments)
05-11  On-Demand Payments
05-12  Specialized Payments
05-13  InterUnit and IntraUnit Billings and Transfers (coming soon)
05-14  Payroll, Tax and Fringe Benefit Accounting
05-15  Refund of Revenue Payments Involving Projects

Section 06 - Expenditures and Travel

06-01  Appropriation Required
06-02  Requirement to Record Fees Collected and Retained by a Contractor
06-03  Employee Travel
06-04  Capital Expenditures
06-05  Credit-Debit Card Processing Fees
06-06  Employee Recognition Awards
06-07  Meetings, Breaks and Meals
06-08  Lump-Sum Payments for Unused Leave
06-09  Employee Taxable Fringe Benefits
06-10  1099 Reporting
06-11  Accounting for Leases (Coming Soon)
06-12  Debt Service

Section 07 - Revenues and Accounts Receivable

07-01  Accounts Receivable
07-02  Gifts and Donations
07-03  Incidental Receipts
07-04  Miscellaneous Receipts
07-05  Refund of Expenditures
07-06  Sales Taxes
07-07  Insurance Losses
07-08  Indirect Cost Reimbursements
07-09  Surplus Property
07-10  Recording Deposits During the Year-End Closing Period
07-11  Refund of Expenditure Deposits Involving Projects

Section 08 - General Ledger, Adjustments and Closing

08-01  STAR Ledgers
08-02  Journal Entries

Section 09 - Treasury

09-01  Cash Deposits (Direct Journal Entry)
09-02  Automated Receipting Applications
09-03  Recording Cash Deposit Transactions for Automated Cash Receipting Applications
09-04  Cancel Payments (Stop Payments and Voids)
09-05  Stale-Dated Check (aka Canceled Drafts)
09-06  Cash Handling Procedures
09-07  Local Depository Accounts
09-08  Monitoring and Reconciling Electronic Lockbox Payments
09-09  Wire Transfer Payments

Section 10 - Contracts, Grants and Federal Draws

10-01  Central Federal Draw
10-02  Schedule of Expenditures of Federal Awards (SEFA)
10-03  Refunds of Expenditures - Federal Draw Related

Section 11 - Project Costing

11-01  Project Costing User Roles
11-02  Capital Project Appropriations
11-03  Establishing Capital Projects
11-04  Capital Project Budgets
11-05  Encumbering Capital Project Contracts
11-06  DFD Contract Payments
11-07  Capital Projects - Direct Payments
11-08  Closing Capital Projects
11-09  Capital Project Accounting

Section 12 - Reporting

12-01  Reports

Section 13 - Security

13-01  STAR System Security

Section 14 - Internal Controls

14-01  Internal Control Plans
14-02  Approval Audit Trail
14-03 Retention of Supporting Documentation - Updated 08/22/2018
14-04  Internal Control Procedures for Accepting Credit-Debit Card Payments

Section 15 - Fiscal Year Supplements

15-01  FY 2015 - 13th Month Cash - Removed
15-02  FY 2015 - Splitting Federal Grant Award Authority Between FCM and STAR - Removed
15-03  FY 2015 - Vendor-Supplier Maintenance During the WiSMART-STAR Transition
15-04  FY 2015 - Customer Maintenance During the WiSMART-STAR Transition
15-05  FY 2016 - Final WiSMART Processing Schedule
15-06  FY 2016 - Initial Payroll and Fringe Benefit Accounting
15-07  FY 2016 - Early-October Payments
15-08  FY 2016 - Payroll Accounting for Pay Period 20B
15-09  FY 2016 - Corrections to the WiSMART GL Conversion
15-10  FY 2016 - Year-End Appropriation Certification and Closing Schedule
15-11  FY 2016 - New Fiscal Year Chartfield Requests

Section 16 - Inventory, Trackable Assets and Capital Assets

    16-01  Inventory (coming soon)
16-02  Trackable Assets
16-03  Capital Assets
16-04  Capital Leases and Operating Leases
16-05 Asset Management Acquisition Report
16-06 Asset Management Definitions (e.g. Profiles, Categories, Types, etc)
16-07 Asset Net Book Value Report

16-08 Dates to Understand for Reporting Assets in STAR Asset Management Module

16-09 Correcting Fund Code and Profile Code Errors in STAR AM.pdf


Section 17 - Payroll

17-01  Supplements and Other Payroll Accounting Prior to R2 - Removed
17-02  Supplements and Other Payroll Accounting

Section 18 - Period-End

18-01 SCO Monthly Check-List.pdf 
SCO Monthly Checklist - Updated 10-19-18
18-02 Recording old and new year transactions during the Statutory throw-back period
18-03 AP/Expenses/PO Roll - Post Closing Process
18-04 Between-Year Expenditure and Revenue Adjustments
18-05  FY 2017 Form 78 Calculations/Adjustments