First Wisconsin Procurement Innovation Awards
professionals do great work every day. By the nature of what we do, we must
find innovative and customer-focused ways to do our work more effectively while
generating best value. The State Bureau of Procurement is starting a new,
annual awards program intended to showcase the good work of Wisconsin state
procurement professionals and share best practices across the enterprise (e.g.,
business process or work product improvements, a solicitation that was
particularly successful). If you are a State agency or UW campus purchasing
professional and are interested in receiving more information about this award
program, contact SBOP staff Annika Anderson
or Mary Juarez. Applications close Thursday,
August 8, 2019.
Federal Surplus Property Program
Equipment for a Fraction of the Cost of Buying New. The
Federal Surplus Property Program helps organizations obtain property the
federal government no longer needs at greatly discounted rates. Eligible
recipients include state and public agencies; nonprofit educational and public
health entities, including programs for homeless, impoverished and elderly
persons; nonprofit and public programs for elderly persons; public airports;
and educational organizations of special interest to the armed services.
the Federal Surplus Property Program, eligible organizations have acquired CPR
training supplies, evacuation sleds, salt spreaders, snow removal equipment,
vehicles and decontamination equipment for local police and fire departments,
office furniture, construction equipment and vehicles for county governments,
equipment, off-road vehicles (ATV), electronics and musical instruments for
schools and universities and non-flyable aircraft to be used in a museum
display, all within the last two years.
To learn more about
the program or to download an Eligibility Application, visit the Federal
Surplus Property Program website at http://www.WIFederal.com.
Contact Nadine Malm at (608) 266-5462 with questions
related to the Federal Surplus Property Program, or email the program directly
Contracts and Tariffs. In September of 2018, the federal
government placed a 10% tariff on computer hardware electronics and
telecommunications equipment from China. On May 10, 2019, the tariffs were
increased from 10% to 25%. For questions regarding the affected contracts (505ENT-M17-WICOMPUTER-00
please contact Susanne Matschull
at (608) 266-9796.
Moving and Storage Services. The Moving and Storage Services-Statewide contract (505ENT-M18-MOVSTRGSVC-00)
will enter the first renewal period beginning July 1, 2019 through June 30,
2020. Please contact Jeannie
McCarville at (608) 264-9590 with any contract questions.
Collection Services and Skip Tracing Services. SBOP
recently finalized a solicitation to award a mandatory contract for Debt Collection Services and Skip
Tracing Service (505ENT-M19-DEBTCLLCTN-00)
to fifteen suppliers. The initial term of the contract will be in effect July
1, 2019 through June 30, 2022, with a single two-year renewal option for a
final expiration of June 30, 2024. Please contact Bruce Derge at (608) 264-7658 with any
Tubes and Services. The State of Wisconsin has signed a
participating addendum with Goodyear Tire & Rubber Company and
Bridgestone/Firestone through the NASPO ValuePoint’s Tires, Tubes and Services contract
A participating addendum with Continental is currently in review and has not
been finalized. This mandatory contract is effective April 1, 2019 through
March 31, 2024. The scope of this contract includes tires and tubes for the
following applications/vehicles: pursuit/performance, passenger, light duty
truck, medium/heavy duty truck and bus, off-the-road, agricultural/farm and
industrial, along with the associated services for mounting, rotating,
stem repair, flat repair, wheel balancing and alignment. Please contact Leann McGowan at (608) 266-8024 with any
Sized Cafeteria and Washroom Paper Products. The Universal Sized Cafeteria and Washroom
Paper Products contract (505ENT-M17-DSPSBLPPRP-00)
will enter the first renewal period beginning July 1, 2019 through June 30,
2020. Please reference the contract page on VendorNet as a price increase to
some of the product offering will take effect July 1, 2019. Contact Jim Oleson at (608) 266-1625 with any contract
Guard Services. The
Security Guard Services contract
will enter the final renewal period beginning July 1, 2019 through June 30,
2020. Per Mar was approved for a price increase to Security Guard I & II
for Region 1 to enhance the quality and stability of security guard services. Andrew Shuck may be contacted at (608)
266-1558 with any contract questions.
DocuSign: Tips & Tricks
and Pasting Tags: When adding tags to a document, you can copy
tags that have already been placed and paste them to a new location. There are
three ways to copy and paste tags in DocuSign: keyboard shortcuts (Ctrl + C to
copy and Ctrl + V to paste on PCs), right-clicking the mouse to access the menu
or using the copy and paste icons at the top of the document. In addition, if
you select multiple tags at once with your mouse, you can copy and paste groups
of tags, such as Name, Date and Signature, which can save time when creating
documents like routing slips.
Strategic Sourcing: Tips and Tricks
Event Online: By marking the “Announce Event Online” checkbox, a sourcing
manager can share information with bidders about an upcoming solicitation
before the solicitation is open for responses. This action will only cause an
announcement to be posted on the eSupplier Bidder homepage and will not trigger
any automatic email notifications or VendorNet postings.
for the announcement to display, an “Available to Bidders” date and time must
be entered. When posted on eSupplier, this date will be identified as the “Available
(Target)” date. Once the designated date and time have passed, the announcement
will no longer be visible, though a new date and time may be selected at any
addition, the presence of NIGP codes will have a role in the visibility of the
announcement. If the solicitation already has NIGP codes associated with it,
the announcement will only be displayed to those individuals who are logged
into eSupplier and have a matching NIGP code entered in their profile. If no
NIGP code is associated with the solicitation, the announcement will be shown
to users who are not logged into eSupplier or those who are logged in but who
have not added any NIGP codes to their profile. Keep this in mind if you are
attempting to view your own announcement but are not logged into eSupplier.
additional resources for Strategic Sourcing? STAR agencies can access a variety
of job aids, tools and resources on STARConnection
(STAR Connection > Resources > Finance and Procurement > Job Aids >
Search for “Strategic Sourcing”). If you would like to share a Strategic
Sourcing tip or trick you’ve learned, please email your ideas to Jessica Vieira.
(Jim) Oleson joined SBOP on May 28 as a Procurement Specialist in the
Enterprise Sourcing section. Jim comes to DOA from DHS where he worked as a
financial specialist. Prior to that, Jim worked as an operations supervisor at
companies Guardian IG, YRC Freight and UPS. In his role at DHS, he worked
extensively with state contracts and trained internal staff on purchasing processes.
Jim also has a degree in management from Northern Illinois University. We are
excited to have Jim bring his experience and expertise to Enterprise Sourcing
and the Bureau.
welcomed two interns to Madison beginning May 28. Annika Anderson joins us
through a grant program sponsored by the National Association of State
Procurement Officials and is currently a student at Penn State majoring in
Finance and Energy Business, minoring in Supply Chain and Information Science
Technology. Mary Juarez, currently a student at UW-Madison majoring in
International Studies and Economics, joins us through the DOA SAAIP program.
Between market research, policy projects, process automation and website
redesign projects, this will be a busy summer in SBOP and we look forward to
the great work ahead.
Bernal joined SBOP on June 10 as a Procurement Specialist in CAPS. Paulina
comes to DOA most recently from UW Health where she worked as a project manager
and sourcing agent at companies Lands’ End, L Brands, Inc. and Health Partners.
In her role at UW Health, she did market research, direct negotiation and
purchasing for professional services and medical supplies, working closely with
category managers and technical teams on RFPs and managing supplier relationships.
Paulina has a degree in international relations with a certificate in project
management from the University of Minnesota-Twin Cities. We are excited to have
Paulina bring her experience and expertise to CAPS and the Bureau.
Gullick’s last day with SBOP was Friday, June 28 as she leaves State service to
pursue other opportunities. Brooke joined the State Bureau of Procurement in
2014 and grew in her role as a Procurement Specialist, expertly managing the
State’s various maintenance, repair and operations contracts. Brooke had not
only provided fantastic service to the agency and campus customers of her
contracts, but had also become well respected by the suppliers on her
contracts, helping them understand how the State does business. In addition to
her work on contract management, Brooke had trained State agency staff on the
procurement process and was a regular contributor to the Bureau’s special
projects. Over the years, Brooke had brought a positive energy and
professionalism to each day in the office. We will miss her a great deal and
wish her all the best.
Jessica Vieira of
SBOP was recently featured in an article by the National Association of State
Purchasing Officers (NASPO), in the “A Day in The Life”
series for their Procurement
Pulse blog. Procurement
Pulse focuses on research and best practices for emerging issues in
state procurement. We want to congratulate Jessica on having her hard work
featured by a national partner! Her commitment and dedication have helped SBOP
achieve and sustain many successes.