December 27, 2018

RPA & $150K System Updates

Users of the RPA and $150K systems ( may have noticed several updates that went into effect on December 9, 2018. Questions regarding these updates may be directed to

View Only Access – RPA and $150K. Users of either system may now be granted View Only access for a specific agency or phase. This level of access will allow a user to view any request for a specific agency (e.g., DOA) or for a specific phase (e.g., Procurement Director Phase) while not having the ability to create new requests. This feature will be especially helpful for agencies supported by CAPS, who will now be able to track the progress of requests made on their behalf. Agency purchasing directors may submit requests for View Only access to; CAPS agencies should submit requests to Steve Slawny.

Criticality Indicator – $150K. $150K system users are now able to indicate the criticality of their request by selecting from three options on the Request tab: Critical Request, Important Request and Value-Add Business Request. Users should ensure that their criticality selection is mirrored on the updated DOA-3310 form.

Master Lease Button – $150K. For agencies intending to use the Master Lease program to purchase items identified in a $150K system request, a Master Lease button has been added to the Estimates tab. When pressed, a text field will appear, allowing users to enter the applicable Master Lease contract number. Users should note that after entering text into the field, unclicking the Master Lease button will permanently delete any text entered.


Suspension of Agency RFPs

Effective November 27, 2018, all Request for Proposal (RFP) solicitations from Wisconsin State agencies that have not yet been awarded have been suspended until further notice.

RFP events that have been posted but have not reached their due date have been cancelled with the option to restore at a future date. Agencies will determine which RFPs will be re-posted after the transition is complete.

RFP events that are closed and under review or evaluation have been suspended, meaning all events have ceased until further notice. Suppliers who have submitted proposals will be notified at a later date of the specific status of their proposal.

The suspension of RFP activities will not have any effect on agency bids, which can continue to be posted and awarded. In addition, UW System campuses are not affected by this directive.

Questions related to a specific RFP should be directed to the named agency contact. General questions can be referred to


Career Opportunity in Procurement

SBOP is recruiting for a Purchasing Agent for the Consolidated Agencies Purchasing Services (CAPS) Section. Qualified applicants will have training or experience in solicitation/contract development, utilizing an automated purchasing system and providing technical assistance for procurement processes. The deadline to apply is December 26, 2018. For more information, including instructions for submitting an application, please see the full job announcement on Wisc.Jobs.


Training Opportunities

The State Bureau of Procurement offers free procurement training for State employees covering a variety of topics, including negotiating, software licensing and contract administration, to name a few.

Space is still available in the following classes:

  • WISBuy Refresher & Advanced Training: January 17, 2019 from 1:30 p.m. - 4:00 p.m. (available in-person or via webinar)

  • Introduction to the Wisconsin Purchasing Process: February 21, 2019 from 9:00 a.m. - 4:00 p.m.

For a full list of classes offered, or to register for an upcoming class, visit our SBOP Training page. Please contact Jessica Vieira at (608) 266-5452 with any training questions.


Contract Spotlight

Can Liners. The State Bureau of Procurement recently finalized a Request for Bid process to award a contract for Can Liners (505ENT-M19-CANLINERS-00) to City Supply, a certified Disabled Veteran-Owned Business (DVB). The initial term of the contract is November 5, 2018 through June 30, 2020 with yearly options to renew through June 30, 2023. Only Waupun Central Warehouse, UW-Madison Materials Distribution Center (MDS) and UW-Madison Facilities Planning & Management (FPM) shall place orders directly with the awarded vendor. All other users shall place orders through Badger State Logistics, as was done with the previous State Use contract. Contact Brooke Gullick with additional questions at (608) 266-0817.

Medical Supplies Contracts. The Medical Supplies contract (505ENT-M12-MEDICALSUP-00) will expire February 28, 2019 and will be transitioned to new contracts in early 2019. The new contracts will include McKesson Medical-Surgical, Henry Schein Medical, Concordance Healthcare Solutions and Medical Solutions. Note that the final expiration of the contract with Medline Industries is February 28, 2019. Concordance Healthcare Solutions will be offering Medline products on the new contract. For more information, contact John Burnett at (608) 261-6359.


Annual IT Waiver Process

Hardware Maintenance, Software Maintenance and Software Subscription/Site License. The annual IT waiver process is underway and agency submissions are due to DOA on or before March 29, 2019. Please note that UW System and Consolidated Agency Purchasing Services (CAPS) coordinate internal efforts with their representative entities before submitting the final request to DOA. On December 4, DOA distributed the checklist, applicable form(s) and cover letters for each process to those who previously submitted annual waiver requests. Once the waivers are reviewed and finalized for submission, any additional requests over $25,000 that would typically fall under this annual waiver process will require a separate sole source waiver request until work begins on the FY20 requests. To avoid any delays in processing your request, please ensure your request is complete and includes all required information. Our goal is to have waivers reviewed and approved by the end of May. Contact your procurement office or Brenda Derge at (608) 266-8613 for further questions regarding the FY20 annual IT waiver process.


Strategic Sourcing: Tips and Tricks

Strategic Sourcing Classes: Would you like to be notified when the next Strategic Sourcing in-person classes have been posted? Register for the “Strategic Sourcing Training Classes” course on the SBOP Training page and you’ll be contacted as soon as the next classes are available and will receive instructions for registering for them in ELM. Contact Jessica Vieira at (608) 266-5452 with any training questions.

Looking for additional resources for Strategic Sourcing? STAR agencies can access a variety of job aids, tools and resources on STARConnection (STAR Connection > Resources > Finance and Procurement > Job Aids > Search for “Strategic Sourcing”). If you would like to share a Strategic Sourcing tip or trick you’ve learned, please email your ideas to Jessica Vieira.