PRO-502 Collaborative Contracting: Piggybacking and the Use of Contracts with Other Authorities

SCOPE: 

The scope of this policy is to define authority for cooperation with, and use of contract(s) by, other entities and to establish procedures governing such use.

POLICY:

When it is in the best interests of the state and consistent with competitive purchasing practices, the State Bureau of Procurement (Bureau) may provide for the use of a contract established with or by certain entities.


Collective Purchasing: State agencies may:
   
1) Purchase from any vendor on agreements established by any other state government, federal government, or any municipality of the State of Wisconsin, provided the agreement(s) were competitively awarded.
   
2) Purchase directly from a regional or national consortium composed of nonprofit institutions that support governmental or educational services, or from any vendor on agreements established by such consortium, provided the agreement(s) were competitively awarded. Consortium agreements must be awarded by the consortium itself, or by an entity listed in (1) above. 
   
3) Purchase directly from another state government or any municipality of the State of Wisconsin.


Piggybacking: State agencies may:
   
1) Use a contract established by another Wisconsin state agency, if agreeable to both the contracting agency and the vendor, to obtain the benefits of volume purchases and/or reduction in administrative expenses, under the terms outlined herein. 
   
2) Collaborate with another Wisconsin state agency to conduct joint competitive solicitations and use the resulting contracts.


Cooperative Purchasing: State agencies may:
   
1) Enter into an agreement with a one or more Wisconsin municipalities, and municipalities may enter into agreements with each other, under which the parties may agree to participate in, administer, sponsor or conduct purchasing transactions under a joint contract(s) for the purchase of goods or contractual services.
   
2) Cooperate with purchasing agents and other interested parties of any other state or the federal government to develop uniform purchasing specifications under s. 16.72(2), Wis. Stats., on a regional or national level to facilitate cooperative, interstate purchasing transactions.
   
3) Enter into agreements with purchasing agents of any other state or the federal government under which any of the parties may agree to participate in, administer, sponsor or conduct purchasing of goods or services. The agency may then purchase from contracts established as a result of such agreements.


Exclusions and Other Considerations

These options do not apply to construction contracts that are subject to §16.855 or 66.0901, Wis. Stats., or to the purchase of printing, stationary and signage. See PRO-505, Printing Procurement Policy and Procedure.

These options do not waive the need to meet all policies and procedures related to the purchase of contractual services, where applicable. See PRO-204, Contractual Services Procurement.

These options require agencies to ensure vendors are otherwise eligible for contracts. See PRO-401, Basic Contract Eligibility.

These options do not apply to the purchase of vehicles, legal services, general waivers, non-competitive negotiation, or emergency procurements. See PRO-501, Waiver of Bidding Process.

These transactions do not require a public or legal notice unless the requesting agency is leading the competitive solicitation, and contract, that will be used by other entities. See PRO-601, Legal/Public Notice.

State agencies may also purchase supplies, materials, equipment, or contractual services other than printing and stationery, directly from the federal government. These arrangements are considered intergovernmental, non-procurement transactions. See PRO-504, Grants and Other Non-Procurement Transactions.

Click below for full policy document:​

PRO-502 Collaborative Contracting: Piggybacking and Use of Contracts with Other Authorities​​

Additional Reference Materials:

Collaborative Contracting Visual Guide