PRO-205 Cost Benefit Analysis (CBA), Continued Appropriateness and Justification of Need for Services

SCOPE: 

The scope of this policy is to establish requirements and procedure for completing cost benefit analyses (CBAs), continued appropriateness of contracting for services, justification of need and certain exemptions from these requirements.

POLICY: 

Agencies will complete a justification of need analysis for contractual services procurements over the official bidding threshold.

Agencies will also complete a uniform cost benefit analysis and, before any renewal, will review the continued appropriateness of contracting, for each proposed contractual service procurement at or above the CBA/CA threshold (agency contracts and use of enterprise contracts). See PRO-101, Procurement Definitions and Thresholds.

These requirements do not apply to the following:

1) Services that federal or state law requires to be performed by contract.

2) Services that must be provided per a contract, license, or warranty, by the original equipment manufacturer or publisher.

3) Services that cannot be performed by state employees because the state lacks the required infrastructure.

4) Web-based software application services that are delivered and managed remotely.

Click below for full policy document:​

PRO-205 Cost Benefit Analysis (CBA), Continued Appropriateness and Justification o​f Need f​or Services​​