Get to Know SBOP: CAPS
The following is the third in a series of articles highlighting
the four sections of the State Bureau of Procurement (SBOP).
The Consolidated Agency Purchasing Services (CAPS) Section was
created to provide procurement support to various state agencies when
enterprise procurement functions were partially centralized within SBOP in
2006. CAPS supports the Department of Administration (DOA) and 24
other agencies, boards and offices. CAPS is dedicated to helping agencies
obtain the commodities and services necessary for day-to-day operations at a
competitive price while maintaining compliance with procurement
regulations and guidelines.
Agencies supported by CAPS generally have small dollar or
infrequent procurement activity. CAPS professionals are available on an
as-needed basis to manage procurement actions including Request for
Bids (RFB), Request for Proposals (RFP), sole source waivers and purchase
orders. Each CAPS agency has responsibility for its financial management. CAPS
is the clearing house for releasing and approving requisitions, purchase orders
and change orders for its agencies, ensuring that statutory procurement
authority exists.
For more information about
CAPS, contact Steve Slawny, CAPS Section Chief, at (608)
266-3209.
SBOP Hires New Deputy Director
Sara Redford accepted the position of SBOP Deputy Director in
early August. Sara has been the Section Chief of the Enterprise IT Sourcing
Section for the past four years. She began her public service career with the
Department of Public Instruction and joined the State Bureau of Procurement in
2006 as a Purchasing Associate. Over the last two years, she has been the
procurement functional lead for the STAR ERP Project and for more than a year
has been leading the Strategic Sourcing and related eSupplier portal
modules. Sara will also take a leading role in assisting the Information
Technology Enterprise Steering Committee (ITESC) as it drives
IT purchasing collaboration across executive agencies. Welcome, Sara,
to your new role.
Supplier Diversity Gets New Director
The Division of
Enterprise Operations welcomes Domingo Leguizamon as the new Supplier Diversity
Director. Domingo comes to us from the Department of Veterans Affairs where he
served as a Bureau Director in the Division of Veterans Services. Domingo previously
served at the Department of Regulation and Licensing, Milwaukee County and the
United States Army. Domingo will spend significant time on the road as the
program actively recruits more minority, disabled veteran and women-owned
businesses to become certified. Welcome, Domingo, to DOA.
RPA Automation
DOA is pleased to announce the upcoming transition to the
automated Request for Purchasing Authority (RPA) system. The current RPA
paper-based approval process can be lengthy and has the potential to experience
delays at a number of stages. The goal in undertaking this project is to
streamline the approval process, increase transparency and provide real-time
feedback regarding the progress of RPAs through the approval phases.
This August, SBOP will lead the transition to the fully
automated RPA process. This new process will allow for a number of benefits
over the old system, including:
Real-time feedback – Users and approvers can track an RPA’s approval process
in real-time.
Increased functionality – Approvers will be able to send the RPA back to a
previous step or to the submitting agency if more information is needed.
Improved data collection – Users and approvers can access charts and graphs to
compare the amount of time an RPA spends in each approval stage.
Improved consistency – Required information and attachments are clearly
noted and users must complete all required sections before submitting an
RPA for approval.
Ease of use – Links to the most current versions of commonly used
forms are provided within the RPA website.
For more
information, please contact Mike Marean,
KIT Section Chief, at (608) 267-2715.
Contract Spotlight
MRO-Electrical and Plumbing Maintenance Repair and Operating
Supplies. Contract 505ENT-M18-ELCPLSUPLS-00
has a start date of July 1, 2017 with the initial term running through June 30,
2019. There are twelve suppliers with various category awards. Please contact Brooke Gullick,
Procurement Specialist, at (608) 266-0817 with questions.
Non-IT Temporary Help
Services (for Assignments Twelve (12) Months or Less). New Contract 505ENT-M18-TEMPHELPSV-00 is
available for use by State agencies and municipalities. Contractors will
provide services in three job categories: clerical, food service and light
industrial. The initial term runs through June 30, 2018. Contact Marcy Schmelzer,
Procurement Specialist, at (608) 266-1625 with questions.
WISBuy
WISBuy has experienced dramatic growth since its implementation
in 2014. When it first began, WISBuy had a modest selection of catalogs
available. Today WISBuy is proud to have 43 suppliers enabled with plans to
bring on more than a dozen additional catalogs in the next few months.
Additionally, WISBuy now has specialized roles for ordering medical, dental and
IT supplies from enabled catalogs.
Thanks to feedback
from WISBuy users, we will deliver several enhancements to the site including a
shift to include more punchout catalogs, a new tool to help users locate
products and an updated way to share information and resources within WISBuy’s
Organization Message. Together, these enhancements will create an even better
ordering experience for our WISBuy users. Feedback and questions regarding
WISBuy should be directed to doawispro@wisconsin.gov
or the appropriate Business Unit Administrator.