RPA & $150K System Updates
Users of
the RPA and $150K systems (https://rpa.wi.gov)
may have noticed several updates that went into effect on December 9, 2018.
Questions regarding these updates may be directed to doawispro@wisconsin.gov.
View Only
Access – RPA and $150K. Users of either system may now be
granted View Only access for a specific agency or phase. This level of access
will allow a user to view any request for a specific agency (e.g., DOA) or for
a specific phase (e.g., Procurement Director Phase) while not having the
ability to create new requests. This feature will be especially helpful for
agencies supported by CAPS, who will now be able to track the progress of
requests made on their behalf. Agency purchasing directors may submit requests
for View Only access to doawispro@wisconsin.gov;
CAPS agencies should submit requests to Steve Slawny.
Criticality
Indicator – $150K. $150K system users are now able to indicate
the criticality of their request by selecting from three options on the Request
tab: Critical Request, Important Request and Value-Add Business Request. Users
should ensure that their criticality selection is mirrored on the updated DOA-3310
form.
Master
Lease Button – $150K. For agencies intending to use the Master Lease program to purchase
items identified in a $150K system request, a Master Lease button has been
added to the Estimates tab. When pressed, a text field will appear, allowing
users to enter the applicable Master Lease contract number. Users should note
that after entering text into the field, unclicking the Master Lease button
will permanently delete any text entered.
Suspension of Agency RFPs
Effective
November 27, 2018, all Request for Proposal (RFP) solicitations from Wisconsin
State agencies that have not yet been awarded have been suspended until
further notice.
RFP
events that have been posted but have not reached their due date have
been cancelled with the option to restore at a future date. Agencies will
determine which RFPs will be re-posted after the transition is complete.
RFP
events that are closed and under review or evaluation have been suspended,
meaning all events have ceased until further notice. Suppliers who have
submitted proposals will be notified at a later date of the specific status of
their proposal.
The
suspension of RFP activities will not have any effect on agency bids, which can
continue to be posted and awarded. In addition, UW System campuses are not
affected by this directive.
Questions related to
a specific RFP should be directed to the named agency contact. General
questions can be referred to doawispro@wisconsin.gov.
Career Opportunity in Procurement
SBOP is recruiting
for a Purchasing Agent for the Consolidated Agencies Purchasing Services (CAPS)
Section. Qualified applicants will have training or experience in
solicitation/contract development, utilizing an automated purchasing
system and providing technical assistance for procurement processes. The
deadline to apply is December 26, 2018. For more information, including
instructions for submitting an application, please see the full job
announcement on Wisc.Jobs.
Training Opportunities
The State
Bureau of Procurement offers free procurement training for State employees
covering a variety of topics, including negotiating, software licensing and
contract administration, to name a few.
Space is
still available in the following classes:
WISBuy Refresher & Advanced Training: January 17, 2019 from 1:30 p.m. - 4:00 p.m. (available in-person or via webinar)
Introduction to the Wisconsin Purchasing Process: February 21, 2019 from 9:00 a.m. - 4:00 p.m.
For a full list of
classes offered, or to register for an upcoming class, visit our SBOP Training
page. Please contact Jessica Vieira
at (608) 266-5452 with any training questions.
Contract Spotlight
Can
Liners. The State Bureau of Procurement recently finalized a Request for
Bid process to award a contract for Can
Liners (505ENT-M19-CANLINERS-00)
to City Supply, a certified Disabled Veteran-Owned Business (DVB). The initial
term of the contract is November 5, 2018 through June 30, 2020 with yearly
options to renew through June 30, 2023. Only Waupun Central Warehouse,
UW-Madison Materials Distribution Center (MDS) and UW-Madison Facilities
Planning & Management (FPM) shall place orders directly with the awarded
vendor. All other users shall place orders through Badger State Logistics, as
was done with the previous State
Use contract. Contact Brooke Gullick
with additional questions at (608) 266-0817.
Medical
Supplies Contracts. The Medical
Supplies contract (505ENT-M12-MEDICALSUP-00)
will expire February 28, 2019 and will be transitioned to new contracts in
early 2019. The new contracts will include McKesson Medical-Surgical, Henry
Schein Medical, Concordance Healthcare Solutions and Medical Solutions. Note
that the final expiration of the contract with Medline Industries is February
28, 2019. Concordance Healthcare Solutions will be offering Medline products on
the new contract. For more information, contact John Burnett at (608) 261-6359.
Annual IT Waiver Process
Hardware
Maintenance, Software Maintenance and Software Subscription/Site License. The
annual IT waiver process is underway and agency submissions are due to DOA on or before March 29, 2019.
Please note that UW System and Consolidated Agency Purchasing Services (CAPS)
coordinate internal efforts with their representative entities before
submitting the final request to DOA. On December 4, DOA distributed the
checklist, applicable form(s) and cover letters for each process to those who
previously submitted annual waiver requests. Once the waivers are reviewed and
finalized for submission, any additional requests over $25,000 that would
typically fall under this annual waiver process will require a separate sole
source waiver request until work begins on the FY20 requests. To avoid any
delays in processing your request, please ensure your request is complete and
includes all required information. Our goal is to have waivers reviewed and
approved by the end of May. Contact your procurement office or Brenda Derge at (608) 266-8613 for further
questions regarding the FY20 annual IT waiver process.
Strategic Sourcing: Tips and Tricks
Strategic
Sourcing Classes: Would you like to be notified when the next
Strategic Sourcing in-person classes have been posted? Register for the
“Strategic Sourcing Training Classes” course on the SBOP Training
page and you’ll be contacted as soon as the next classes are
available and will receive instructions for registering for them in ELM.
Contact Jessica Vieira at (608) 266-5452 with any
training questions.
Looking
for additional resources for Strategic Sourcing? STAR agencies can access a
variety of job aids, tools and resources on STARConnection
(STAR Connection > Resources > Finance and Procurement > Job Aids >
Search for “Strategic Sourcing”). If you would like to share a Strategic
Sourcing tip or trick you’ve learned, please email your ideas to Jessica Vieira.