2017 SBOP Conference: Last Chance to Register!
We're currently at 145 registrations and 30 seats remain available
for the second annual State Bureau of Procurement Conference. This year’s
conference will take place on November 16, 2017 at the Alliant Energy Center’s
Exposition Hall in Madison. The last day to register is Friday, November 3.
The conference agenda includes two general sessions and a variety
of breakout sessions featuring topics such as One Procurement, STAR Strategic
Sourcing Advanced Workshop, Public/Private Best Practices Panel, Market
Research & Solicitation Development and more! For a complete list of breakout
sessions and their descriptions, please view the 2017 SBOP Conference Brochure.
The conference is open to procurement professionals from the
State, UW System and municipalities. The registration fee is $45 and includes
lunch. For more information about the conference, including registration instructions, visit the SBOP Conference website. Contact Jessica Vieira
at (608) 266-5452 with any questions about the conference.
VendorNet & eSupplier
On September 12, 2017, the eSupplier Portal for Bidders was
launched and active VendorNet bidder accounts were imported into the eSupplier
system. Bidders who did not respond to the communications sent by the State
Bureau of Procurement or access their VendorNet profiles before the transition
were not imported into the eSupplier system and will no longer receive bid
notifications. Many bidder accounts became inactive and they are identified in
a list on VendorNet.
We have encouraged all interested bidders to register in the new
eSupplier Portal
if they would like to receive bid notices from the State of Wisconsin. We also
urge agency procurement and program staff to be mindful of this inactive list
and to check this list in advance of posting solicitations to identify
prospective bidders that may need a reminder to take action. These steps will
help assure that prospective bidders learn of relevant bid opportunities and
that the State optimize the competitive field available for consideration.
Copies of the
communications sent to bidders, a job aid to assist in the eSupplier
registration process (Bidder Portal: Registration and Sign-In Process) and the list of bidders whose
accounts were inactivated can be found on VendorNet
> General Procurement tab > Strategic Sourcing. For questions about this
project, please doawispro@wisconsin.gov.
New PIMs Available!
As we transition to the Strategic Sourcing module, new PIMs, or
Procurement Information Memorandums, have been released to address electronic
procurement procedures:
PIM-17004,
Electronic Procurement
Records Retention and Systems of Records: Agencies must
maintain proper documentation of procurement activities to meet internal
administrative needs, legal demands and program and audit requirements.
This PIM provides agencies with policy guidance on the retention of
official procurement records affected by new procurement systems.
PIM-17005,
Strategic Sourcing Naming
Conventions – Templates, Library Items and Bid Factors: To
ensure consistency across the enterprise, SBOP has established some
standard naming conventions for use by all state agencies who will post
and manage sourcing events in STAR.
Additional topics,
including late bid receipt and proxy entry, will be addressed in future PIMs.
You may access the PIMs through the following navigation: VendorNet
> General Procurement tab > State Procurement Manual > Index of STAR Procurement Information Memorandums (PIMs). If you have any question
regarding these PIMs, please contact doawispro@wisconsin.gov.
Updated Forms
Coinciding with the
release of the new automated Request for Purchasing Authority (RPA) system, two
forms have been updated and are currently available on VendorNet:
Form DOA-3046, Request for
Purchasing Authority, and DOA-3046A, Request for Purchasing Authority Checklist.
These updates will reduce the amount of redundant information users are
required to enter and will further streamline the RPA process. Feedback
regarding any form is welcome. Please direct all inquiries and comments to Terri Hagstrom at (608) 266-5669.
Contract Spotlight
IT - NASPO Cloud Solutions Contract (All XaaS). The
State of Wisconsin has signed Participating Addendums (PAs) with Unisys and VMware
for the purchase of public cloud hosting and consulting services through
the NASPO cooperative contract led by the State of Utah (Contract 505ENT-O18-NASPOCLOUD-00,
IT - NASPO Cloud Solutions
Contract (All XaaS)). Additional PA’s may be added to this contract
going forward. This contract is not mandatory and provides agencies, campuses
and municipalities the ability to purchase public cloud services from many
providers. Questions about this contract can be addressed by Ceotrid Gilbert
at (608) 267-4506.
WISBuy
New Enablements. We are pleased to announce
Columbia Pipe, Fastenal, Ferguson and Grainger, four of the vendors on the Electrical & Plumbing Maintenance,
Repair and Operating Supplies contract (505ENT-M18-ELCPLSUPLS-00),
have been enabled in WISBuy. This contract is a mandatory enterprise
contract for state agencies and the UW System and is optional for
municipalities. If you have questions about this contract, please contact Brooke Gullick at (608) 266-0817. WISBuy
questions can be addressed by your agency’s Business Unit Administrator or by emailing doawispro@wisconsin.gov.
WISBuy 2018 Calendar. The new year is just around the
corner and WISBuy has your scheduling needs covered! For your convenience, you
can download and print our free 2018 WISBuy Calendar with State holidays and payroll dates included. Jessica Vieira can be contacted with any
questions at (608) 266-5452.
Holiday Shipping
Schedules.
Shipping schedules are often altered during this time of year. When ordering
from WISBuy during the holiday season, be sure to check suppliers’ shipping
schedules and plan your orders accordingly. You can email doawispro@wisconsin.gov with questions about
WISBuy.