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Mission & By-Laws      

I. Organization Name The name of this organization shall be the Wisconsin State Training Council, also known as the State Training Council or Council. The Council is an association of the various agencies of the government of the State of Wisconsin.

II.  Mission and Activities

It is the mission of the Council to provide leadership within state government on training and development that builds staff and supervisory skills, and fully empowers the state's workforce to meet the state's mission and that of its various departments. The Council shall advocate the adoption of policies and management practices that encourage and support the effective use of training to improve efficiency and effectiveness of the workforce. The Council will foster collaborative development of quality training and development programs and will assist in promoting a strong and professional state training community to accomplish these goals.

The Council will

A.  Make recommendations to principal State government stakeholders on enterprise training needs and initiatives.

B.  Establish a collaborative environment within the state training community, which maximizes efficiency, effectiveness, and sharing of training resources.

C.  Provide ample opportunities for networking within the state training community and also with the larger environment that includes trainers, educators, training customers, quality specialists, performance measurement specialists, management specialists and others.

D.  Research and share innovative learning and training techniques and recommend application.

E.  Develop a state learning plan on a periodic basis - integrating state and department missions-strategies-business needs, identified staff core competencies, and business practice guidelines.

F.  Support the development of a strong training profession within state government.

G.  Partner with organizations outside of state government to enhance the training community.

H.  Direct or assist research and studies of employee training needs.

I.  Report on the status of training and its impact within state government.

III.  Membership Responsibilities

A.  Member
A member of the Council shall include any person who is a permanent employee of the State of Wisconsin in a position designated by their agency with responsibility for training and staff development.

1. Voting.  Any Member of the Council is eligible to vote on behalf of their agency on Council business; however, if an agency has more than one Member on the Council, for purposes of voting each agency shall be limited to one vote.  The Vice Chair shall keep an up-to-date roster of members.

2. Officers.  Any Member of the Council is eligible to serve as an officer of the Executive Committee (Chair, Vice-Chair, Secretary/Treasurer). 

B.  Associate Member
An Associate member of the Council shall include any person in a training related position, who; is employed by a city, county, federal government agency or is an employee of the State of Wisconsin in a temporary position such as LTE, Project, or Internship; or is retired from public service.

1. Associate Members fully participate in Council meetings and discussions, and receive all Council communications.

2.  Associate members are eligible to chair Council Committees with the exception of the Executive Committee.

3. Associate Members are not eligible to vote.

C.  Ex-Officio Member
An Ex-Officio member sits on the Council “by virtue of their office” and shall be designated by the Council.  Ex-Officio members are not eligible to vote.

D.  Substitutions
Voting Members may designate substitutes who can participate and vote in any meeting, except that substitutes may not act as officers.

IV.  Officers, Election, Duties

A.  Officers
The Council will have the following officers: Chair, Vice Chair, Past Chair and Secretary Treasurer.

B.  Election, Terms.

1.  Vice Chair-elected in November for a term of one year as Vice Chair, one year as Chair and one year as Past Chair. The nominees are taken from the floor shall then stand for election, with a majority vote required for election.

2.   Secretary Treasurer- elected in November of odd numbered years and serves a term of two years.

C.  Vacancies

1.  When the office of Chair becomes vacant, the Vice Chair becomes the Chair for the remainder of the term and the next year.

2.  When the office of Vice Chair becomes vacant, the Council shall elect a new Vice Chair at the next regularly scheduled Council meeting - provided notice of the election is made at least 14 calendar days in advance.

3.  When both top officer positions (Chair and Vice Chair) are simultaneously vacant, the Past Chair becomes the Acting Chair. In the event of all three simultaneous vacancies, the Secretary Treasurer will serve as Acting Chair and call an election at the next regularly scheduled Council meeting - provided notice of the election is made at least 14 calendar days in advance.

4.  If the office of Past Chair becomes vacant, it will not be filled.

5.  If the office of Secretary Treasurer becomes vacant, the Council shall elect a new Secretary Treasurer at the next regularly scheduled Council meeting provided notice of the election is made at least 14 calendar days in advance.

D. Election Process
Each agency on the Council may cast one vote.  If an agency has multiple members in attendance, the members of that agency may request time to discuss their choice for a vote.  They must come to a consensus and cast only one agency vote.  The time for the agency’s discussion may be set by the Chair to allow for continuous flow of the elections and work within the meeting time constraints.

1. WSTC definition of an Agency
An agency, as defined by the Council for purposes of voting on officers and Council business, is defined as:

a. A State of Wisconsin government agency that serves as a governmental, business, or educational organization, including the University of Wisconsin (UW).

b. A government agency may be established by legislation or by executive powers.

2. Tie Breaker
If the vote is a ballot (anonymous) vote (the chair has already voted at the same time as the membership) and the vote is a tie, the Chair declares the vote a tie and asks Council to continue the voting until a majority decision has been made.  The Chair may allow for further discussion by the Council, additional campaigning by the nominated members, or just allow an immediate recasting of votes.
If the vote is a roll call (not anonymous) vote, the Chair must hold their vote until the end as to not influence other voting members of the Council.  If the vote results in a tie, the Chair may cast their vote and break the tie.  If the Chair’s vote results in a tie, recasting of votes through a ballot vote may be done with the Chair casting their vote at the same time as the membership.  Ballot voting procedures for tie breaking will then be followed.  During any roll call vote the Chair may choose to abstain from voting.

E.  Duties.

1.  Chair. The Chair presides at all meetings of the Council, is a member of and chairs the Executive Committee, appoints members of committees and other entities, appoints members of the Nominating Committee, calls special meetings and discharges the ordinary duties of such an office as well as those authorized by the Council.

2.  Vice Chair. The Vice Chair shall maintain the roster of members, oversee the development and maintenance of minutes and Council records and serve as parliamentarian; is a member of the Executive Committee; is a member of the Nominating Committee; and in the absence of the Chair, performs all necessary duties of that office.

3.  Past Chair. The immediate Past Chair is a member of the Executive Committee; is a member of the Nominating Committee; advises and assists the other officers; and in the event of the simultaneous vacancies of both the Chair and Vice Chair, becomes the Acting Chair until an election is held.

4.  Secretary Treasurer. The Secretary Treasurer is a member of the Executive Committee and shall keep the minutes, maintain Council records, and handle monies. Quarterly reports on finances shall be made to the membership.

V.  Executive Committee
The Executive Committee, composed of the officers, administers the business of the organization within the authority of the Council, determines the agenda and may call special meetings.

VI.  Dues / Fees
There are no dues. If there is a recognized need for funds, an assessment may be made upon the recommendation of the Executive Committee and approval by a majority vote of the entire Council membership. Voting for this purpose may be by mail or electronic means if so determined by the Council. The Council may charge appropriate fees for conferences, training or other such services provided to the membership.

VII.  Meetings

A.  Regular Meetings. Regular meetings will be held at least quarterly at a time designated by the Council.

B.  Special Meetings. Special meetings may be called by the Chair, the Executive Committee, or, in special circumstances, by a majority of the membership.

C.  Rules. The general parliamentary rules, designated by the Council, shall govern the conduct of meetings – except that meetings may be held under informal rules if there is no objection. There is no quorum necessary to conduct business except that assessment or establishment of dues and establishment or change of the bylaws shall be voted and approved by a majority of the membership. Any vote requiring a quorum may be cast electronically or by mail as determined by the Council.

D.  Record. The notice of meetings and both the taking and distribution of minutes, in a manner determined by the Council, will be the responsibility of the Secretary Treasurer unless otherwise designated by the Council. The Vice Chair will oversee the performance of those duties.

VIII.  Committees

A.  Creation. The Council may create committees, standing committees, task forces and other such entities for the purpose of studying issues and making reports, supervising projects, or conducting other activities designated by the Council.

B.  Committee Membership.

1.  Committee Members shall be appointed by the Council Chair.
2.  Committee Members may be Members of the Council, or may be Associate Members of the Council, or--when special knowledge or skills are needed--may be non-Council persons. 
3.  Committee Chairs shall be appointed by the Council Chair.
4.  Committee Chairs may be Members of the Council or may be Associate Members of the Council.

C.  Reporting. Reports from these entities shall be made to the Council. Official records, if any, will be deposited with the Vice Chair and Secretary Treasurer.

IX.  Amendment of Bylaws
These bylaws may be amended at any regular or special meeting by a majority Council membership present and voting, provided a notice of such amendments, including the exact proposed text, is sent to Council members at least 14 calendar days in advance. A majority of the membership is required to vote on bylaw establishment or change. Voting for this purpose may be by mail or electronic means during a period determined by the Council.

Originally Adopted: April 13, 1999. Approved Amendments: September 14, 1999; September 17, 2002; June 9, 2004; September 7, 2007, and November 2, 2016.